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Determining File Vault Utilization

Forums: General Discussion
Created on: 12/11/10 06:28 PM Views: 2376 Replies: 31
Saturday, December 11, 2010 at 6:28 PM

How can we manage our file vault utilization? We would like to understand what is taking up the space. We asked one of our classmates to remove a video hoping to see a difference, and we see no difference.

Also, it appears there are a lot of backups. How many do we need and do these count as OUR space? I would think that you would be responsible for backup, and it should not be a part of our counted space, no?

Is there a delay between deleting space and seeing it in the subscription area? We just don't see any change and feel we have no control.

Thanks!
Nancy

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Saturday, December 11, 2010 at 6:36 PM - Response #1

Nancy Selfridge wrote:

.. We asked one of our classmates to remove a video hoping to see a difference, and we see no difference.
Depends on where the video is. If it is on members' profile, that is NOT taking up any of your file/image vault space. If the video is posted on one of your content pages, it does take up space. However just removing the LINK to the video doesn't remove the video. You'll need to access your image/file vault and delete the video to restore the space.


Quote:

Also, it appears there are a lot of backups. How many do we need and do these count as OUR space? I would think that you would be responsible for backup, and it should not be a part of our counted space, no?
No, the backups are not counted against your file/image vault space.


Quote:

Is there a delay between deleting space and seeing it in the subscription area? We just don't see any change and feel we have no control.
After deleting things from your image/file vault, you MAY need to exit the area, click on refresh or reload and view the content again to see the space that has been returned to you.

In summary, you only gain back storage space by actually deleting files, not by removing them from content pages. Hope that helps.

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Saturday, December 11, 2010 at 6:40 PM - Response #2

Yes that does help. Thank you. Is there any way for us to view a breakdown, or am I asking for the world lol.

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Saturday, December 11, 2010 at 6:48 PM - Response #3

Go to EDIT PAGES
--Edit Home Page
--Choose "Your Content" then click within the content area

Click on the IMAGE Button
Click on the UPLOAD A NEW FILE Tab
--This will display the amount of file vault space you are using.
Click on the FILE VAULT button to see a list of files.
--At this point, you can delete any files using the DELETE link (you'll be asked to confirm you want to delete the file.)

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Edited 12/11/10 6:51 PM
Saturday, December 11, 2010 at 7:19 PM - Response #4

Okay, work with me here... I followed everything you said... It says I have 232.33 MB of used space. I added up all the files and they added up to 2,034 KB. So, I'm wondering if there are other places to view other files such as MP3 files?

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Saturday, December 11, 2010 at 7:23 PM - Response #5

That's information Brad or Kyle will have to provide for you.

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Saturday, December 11, 2010 at 7:24 PM - Response #6

Thanks, John.

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Saturday, December 11, 2010 at 7:37 PM - Response #7

You can view the MP3 files that are taking up space in your INSERT/EDIT LINK file vault (they are really the same file vault, but two different directories for storage). It says you have the following files:

    3101.mp3    12/05/10    4,844 KB    DELETE
   
    3104.mp3    12/05/10    4,155 KB    DELETE
   
    3105.mp3    12/05/10    6,870 KB    DELETE
   
    3106.mp3    12/05/10    6,488 KB    DELETE
   
    3107.mp3    12/05/10    9,005 KB    DELETE
   
    3108.mp3    12/05/10    6,846 KB    DELETE
   
    3109.mp3    12/05/10    6,488 KB    DELETE
   
    3110.mp3    12/05/10    4,040 KB    DELETE
   
    3111.mp3    12/05/10    6,848 KB    DELETE
   
    3112.mp3    12/05/10    8,495 KB    DELETE
   
    3113.mp3    12/05/10    9,005 KB    DELETE
   
    3114.mp3    12/05/10    9,095 KB    DELETE
   
    3115.mp3    12/05/10    4,040 KB    DELETE
   
    3116.mp3    12/05/10    8,381 KB    DELETE
   
    3117.mp3    12/05/10    6,758 KB    DELETE
   
    3118.mp3    12/06/10    8,304 KB    DELETE
   
    3134.mp3    12/08/10    6,872 KB    DELETE
   
    3135.mp3    12/08/10    7,489 KB    DELETE
   
    3136.mp3    12/08/10    7,365 KB    DELETE
   
    3137.mp3    12/08/10    8,161 KB    DELETE
   
    3138.mp3    12/08/10    9,142 KB    DELETE
   
    3139.mp3    12/08/10    3,221 KB    DELETE
   
    3146.mp3    12/09/10    7,944 KB    DELETE
   
    3147.mp3    12/09/10    6,448 KB    DELETE
   
    3148.mp3    12/09/10    8,050 KB    DELETE
   
    3149.mp3    12/10/10    5,461 KB    DELETE
   
    3150.mp3    12/10/10    7,944 KB    DELETE
   
    3151.mp3    12/10/10    8,050 KB    DELETE
   
    386.mp3    12/05/10    8,495 KB    DELETE
   
    387.mp3    12/05/10    9,005 KB    DELETE
   
    388.mp3    12/05/10    8,990 KB    DELETE

Probably stored in a WIDGET MP3 Music Player somewhere on your website. if you aren't using that MP3 player, you can delete these files, but if you are still using them, the MP3 player will not work properly if you delete the files.

The other place to see your File Vault usage is the IMAGE button. You are probably already aware of that place.


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Saturday, December 11, 2010 at 7:48 PM - Response #8

Where would I find the INSERT/EDIT LINK file vault?

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Saturday, December 11, 2010 at 7:52 PM - Response #9

Go to any content editor on the website, for example, Edit Site Pages, Edit Home Page.
Now move the mouse onto the 2nd row of icons, sixth icon from the right side. The Mouse-Over text should say "Insert/Edit Link" and the image looks like a world with two chain links in front of it. Click that button. Then click on the button labeled "FILE VAULT".


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Saturday, December 11, 2010 at 9:02 PM - Response #10

Hooray! Thank you! We have it all now! Thanks for being so responsive!

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Sunday, December 12, 2010 at 2:03 AM - Response #11

At the risk of you guys wanting to hit me over the head... We really want to account for everything, and if my calculations are correct, we are not accounting for about 13 MB of files.
When I added up all the mp3s and photos listed in the file vault, I came up with 164447 KB. If I am correct in my math, I believe if I divide that by 1024, it will bring me to 160.5927734 MB. You have listed right now that our files are taking up 173.85 MB. Can you account for the missing 13.257227 MB?

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Sunday, December 12, 2010 at 5:51 AM - Response #12

Hi Nancy, the difference could be attributed to something called the "blocksize" of the filesystem. A disk subsystem will read and write to disk harddrives in blocks (as opposed to individual bytes) to optimize data transfer speed.

But files you create (text files, web page HTML, photo images, etc) will rarely be exactly an integral number of blocks in size (i.e. end of a file won't fall exactly on the end of a block).

And because computers will display your files' sizes in exact bytes, and not in the blocksize units actually being occupied by the files, what you calculate by adding up the # of bytes of all your files, will be different than what the system says your files are using up on the disk subsystem.

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Sunday, December 12, 2010 at 8:08 AM - Response #13

Nancy and Allen,

The PHOTO GALLERY also uses up File Vault storage space, but you are not allowed to delete files from the File Vault if they are used in the gallery. To delete PHOTO GALLERY photos, you need to go to Gallery Creator, edit the individual galleries, then delete the photos found in the galleries and save the galleries. Or you can just delete the entire gallery and the FILE VAULT will get cleaned up and remove those photos that were in the Photo Gallery.

This is the missing 13.257227 MB.

You can probably verify this by going to the PHOTO GALLERY and clicking on the DOWNLOAD button to export all of the photos to a ZIP file and then count all of the sizes to verify the sizes in the File Vault.


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Edited 12/12/10 8:16 AM
Sunday, December 12, 2010 at 10:49 AM - Response #14
files on our website.xls

Actually, that was part of what I was counting. Here is the spreadsheet of every file on there right now. There's still 13 MB unaccounted for.

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Sunday, December 12, 2010 at 11:03 AM - Response #15

No, you were counting the images on your IMAGE BUTTON. I am telling you that there are images you cannot see in your file vault that are counted against your file vault storage.

To see these images, go through the Gallery Creator link http://www.westfieldhigh76.com/class_admin_gallery_list.cfm


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Sunday, December 12, 2010 at 11:08 AM - Response #16

Got it. How do I see each photo size? It would really be good for us to see everything on one page so when we want to manage our content, we can see the largest items to delete, etc. I realize I'm sounding picky here, but unless we can do that we will run into costs that quite honestly we won't be able to afford.

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Sunday, December 12, 2010 at 11:18 AM - Response #17

Go to Gallery Creator
Click on the DOWNLOAD button
Click on Create Zip File
Look in the zip file for the file size


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Sunday, December 12, 2010 at 11:30 AM - Response #18

Thank you, Kyle. I appreciate your help.

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Sunday, December 12, 2010 at 1:16 PM - Response #19

Ah, thanks Kyle, for clarifying that. I wonder if the File Vault might be able to display the restricted/system-only/invisible filespace being used as well?

This is not a major nit, but would help the admins figure out (online) what on their website is chewing up their allocated space, without having to download their Gallery contents.

Also, it'd be handy to be able to just click into File Vault without having to go thru the Upload steps too... A more generic file management entry point?

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Edited 12/12/10 1:18 PM
Sunday, December 12, 2010 at 1:40 PM - Response #20

I will suggest that to programming and see what they say.


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Thursday, December 30, 2010 at 9:03 PM - Response #21

There are no restricted/system-only/invisible files in File Vault. Apart from the gallery photos you can see and delete anything that's in there. Allen you are correct about blocksizes, however we don't count the slack space against you.


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Friday, December 31, 2010 at 5:36 PM - Response #22

Nancy, great question and follow-through. I was working in my file vault last night. Finally started organizing - using new folders to find things easily. I'd like to move files but if I do, I know that will kill the links on birthday greetings and so on.

I would not have this problem if I hadn't jumped into this so fast a bit over a month before our reunion. Now I am paying for it, however being here is worth it!


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Friday, May 27, 2011 at 6:31 PM - Response #23

This is very helpful. So three locations for file storage are?
1. Gallery Creator: download each album to determine each image file size
2. Site Page images: click on IMAGE icon while editing a page to view image sizes in file vault
3. MP3 files: click on LINK icon while editing a page to view mp3 sizes in file vault

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Edited 05/27/11 6:32 PM
Monday, October 22, 2012 at 12:00 PM - Response #24

I'm jumping in here a little late but I have a similar question about file storage and how it's determined. In the above thread, Kyle notes that the way to determine file storage used for gallery photos is to create zip files for each of the galleries and look at the contents to see file sizes. My question is this. The zip file shows compressed file sizes; are the files stored in the vault in compressed format? In other words, if I add up the compressed file sizes shown in the zip file, does this add up to the storage space used for the gallery?

Thanks.

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Monday, October 22, 2012 at 12:52 PM - Response #25

I think what I said about the file sizes shown in the zip files being compressed sizes. I now think these are the actual file sizes of the uncompressed files.

However, I'm having trouble accounting for the total file storage shown for the website. The total shown in the vault is currently about 138Mb. I downloaded all the gallery zip files and added them up and came up with 47.412MB for the gallery photos. The other (non-gallery) photos in the vault total 5.677MB. There are 5 other non-photo files (pdf, mp3, etc.) in the vault that total about 14MB. All together, these add up to about 67.1MB, significantly less than the 138MB shown.

Can you check this and let me know what I'm missing?

Thanks.

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Monday, October 22, 2012 at 12:57 PM - Response #26

Use THIS link (replace with your website domain name)

http://www..com/class_admin_fv_space.cfm

This will give you a total break-down of your file vault usage. (including your GALLERY PHOTOS)


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Monday, October 22, 2012 at 1:33 PM - Response #27

Great info, Kyle! Thanks!!

This would have been great to have when I pulled reunion everyone posted. I sent a notice giving everyone time to check them out but having the data would have been a plus. Now I can make decisions based on this data.

(Removed paragraph regarding yearbook photos in the File Vault. They are not in nor counted in the File Vault. I failed to read the full line - twice! My apologies!)

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Edited 10/22/12 3:36 PM
Monday, October 22, 2012 at 1:46 PM - Response #28

Where are you seeing that yearbook photos are counted against file vault space? They're not supposed to be.


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Monday, October 22, 2012 at 3:34 PM - Response #29

Embarassed Oops, that is user error! I read Yearbook photos and failed to pay attention that I added a page for Yearbook photos/pages. My apologies, Eric! I will the post above. Do not want to start something. Yikes!

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Edited 10/22/12 3:37 PM
Monday, October 22, 2012 at 3:59 PM - Response #30

You had me worried there for a moment! Wink


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Monday, October 22, 2012 at 9:34 PM - Response #31

Eric B Bassey wrote:

You had me worried there for a moment! Wink

So sorry, Eric!

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