We have been looking around for a database that we as a committee can share online. Since we have 25,000 names to manage it is getting to be too much for one person to handle. Does anyone know of a good one? And maybe what they cost?
thanks

What do you need to do that you can't do now with multiple Administrators?

Brad,
Right now we use MS Access to maintain the database. This is used to keep the address correct, keep a record of dues and donations. We also have differant kinds of mailers that we do, for instance we do a golf mailer so that anyone who expressed an interest in golf it gets it. Your database has been very helpful. I do notice that not everyone gives their correct address online. It may seem like a little thing but when you maintain a database and see that some people do not put apartments numbers or units numbers it can get confusing. They also do not usually put zip code extension too. This saves us money on mailers. We want the database not for Alumni to see but just the committee. For example we just sent out 14,000 pieces of mail. We had abut 500 come back with a change of address or lost. That is alot of changes and right now the DB is in my office so I have to update all. I would like to get to the point that this chore can be shared by our committee. Of course on Access we can create queryies, reports and forms. We work like we are sort of like a magazine or newspaper.

Hi Ray,

Goldmine has online options you might want to check into. http://www.goldmine.com/micro.aspx?id=6566

Goldmine looks like a possibilty especially for the younger crowd. It looks like they could help maintain the DB on their blackberryies. It is just a little to much for us right now. Thanks

Ray,

Don't you think it would better to at least hire a younger alumni part time, just to help you maintain the site through goldmine?

We are all volunteers. I am looking for ways to get more people involved. It seems the easist way for people to get involved is right at home on their own computer. If can do this I can really increace the amount of work we can accomplish.

Then you have to find those are interested in keeping the Spirit alive. Just got to reach out to the young alumni. No matter how much it takes.

Ray Guim wrote:

You could use "Data Access Pages" (DAP) sharing function to allow your helpers to update the Access database. Google info... There are some good tutorials in the search results. Obviously you need to be make sure the edit page is secure to prevent tampering. Frequent, multiple, backups are pretty important also.