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Forums: Questions and Answers About Building Your Site
Created on: 09/09/09 07:54 PM Views: 1196 Replies: 2
Wednesday, September 9, 2009 at 7:54 PM

This is the list I sent out a couple of weeks ago to "the committee". Our reunion is Sept. 25-26th. Could you please look and see if I have any major (or minor) holes?

Thanks--KVery HappyWinkExclamationVery HappyLaughing

See if this sounds ok.

a. At 8 am the day of the reunion a committee of
volunteers can set up the decorations and registration
table. I think we will need to blow up helium balloons,
but we may need to wait until about 4 p.m.
Decorating shouldn't take too long, but Bobbie will need help setting it up. The tables will be already set up in the morning.
b. At the first registration table we will give classmates their buttons;then they will go to pick up their meal ticket or pay; we need to check people in to make sure they have paid; at another table--sell tickets for Muskie's Relay for Life Team. ($5 each or 6 for $25--our goal is $750) We really need to make sure that people take part in this for Mike and all of the people who have to face the challenge of cancer. The tickets will only be sold to classmates and can be sold prior to the reunion evening. You do not have to be present to will. (I plan on winning)
b.. The photo buttons will be laid out in abc
order. Any new people will have to have their button made at the time they come in. (if at all)
c.. Also at that time, photos will be taken of the
couples or individuals as they arrive. A special backdrop
needs to be made.
d.. A computer or two will be set up ready for people to
update their profiles. There is WiFi so the internet
should be available. We will need extra laptops for
various things and projectors if possible.
e.. Photo and videos will be taken by a professional.(Dave Brandon's son) Plus I would like to set it up so that Deanna could see the reunion or at the very least we can call her and others. Bring cel phones.
f.. There will be music outside. Later music will be
playing in the main room. David Lee and I
tested his Sirius radio and CD's that we will be playing.--Just in case we need to go to plan B.
g.. The tables in the main room will have white
tablecloths with white centerpieces (Bobbie's) that have
different pictures from the year book in them. There will
be a candle in each reflecting light.
h.. The centerpieces will be on red table napkins spread
out or a piece of scrapbook paper with roses.
i.. We will have red napkins and maybe some decorated cocktail napkins.
j.. There will be "treat bags" that have a red & black & white paisley design. The bags will be filled with red and white M & Ms and other red and white candies. There are some additional treat containers...we'll see if we need them. The bags will need to be prepared before Sat., but only put on the tables after 4 pm.
k.. There will be a souvenirs for each person at each table setting.
l.. There will be a "memorial" table with a red
tablecloth with candles for each classmate who has passed
away. Bobbie has some special way of displaying the
candles. There will be a display of pictures of the
classmates either using a computer or just paper ones.
m.. Bar tender will be set up at 5. (Beer and wine
only.--please discourage people bringing in liquor during the reunion. )
n.. The greeting and invocation will take place at about
6:00. Marla will be in charge of that.
At that time we can recognize those classmates who have passed away. Or we could wait... I have an idea for a special memorial moment.
o.. Class photos will be taken after the
invocation. If the weather is nice the pictures should go
pretty fast. As each group is photographed they can then
go to the dining room with a special dinner ticket.
The buffet closes at 8.
p.. During the meal there will be a photo montage
playing using a computer and projector.
q.. At 8 we can do the next part of the program. Marla will do that as well. We can also do the drawing for
the vacation package. We need to acknowledge people who
have helped with the reunion. Sherry Tingle Lucht,
Bobbie Whisman, Bill Canida, Louise Johnson, others who have donated funds, and those who has come to the reunion/ gazebo girl meetings. (I have an idea about this as well.)
r.. Once the program has concluded the "dance" music can
begin. We will have a special CD of music for that with
the help of Gerald's son-in-law.
s.. There will be two "cheap" digital cameras for people
to use during the reunion. I saw them at Big
Lots. Anyone who has a digital camera is welcome to
take pictures and send me the files to put on the website.
t.. Booklet---I think we should take orders rather than
make them up ahead of time. We may want to just put it on a DVD and mail that. I will need to check. We
probably need to get people to sign if they want their email, mailing or phone included. There is a
way to do some of it using the website.
v.. Clean-up--around 10:30-11 ( Depending on the
weather we can extend the time in the room at no extra cost, but not the bar tender. There is a fire pit that if the weather is about 60 and not raining could be fun. ) Without making people feel like we are throwing them out we need to take the electronic equipment out and secure it first. Then the table decorations. Since the tablecloths are not ours the room still will look half-way decent.
Just so we don't lose anything, I think we should have our
"stuff" removed from the room by 11.
w.. The party can continue at the firepit until 11 pm. I will check to see about any other open areas for
larger groups. Several people will have rooms for small
gatherings. But we should remember that we are paying
guests as are other people at the Inn. So we need to be
respectful.
I know there are more things to do...so send me a list of those things.

K

Reply
Friday, September 11, 2009 at 9:14 AM - Response #1

Sounds like you have most everything accounted for. I'm just beginning to gather information for our 40th, so sorry I'm no help, but your list has helped me. Thanks. Wishing you great success at your reunion!

Reply
Friday, September 11, 2009 at 1:01 PM - Response #2

I've done 3 reunions and I feel sooo inadequate!! Haha...Very thorough and well thought out. I love the idea of the remembrance table and having computers set up. Well done. Don't forget to notify us when pictures are up! Have fun! Bonita

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