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Wednesday, January 19, 2011 at 10:20 AM
We have our 20-yr reunion coming up in August.
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Wednesday, January 19, 2011 at 11:00 AM - Response #1
Good questions. 1) If you are using the ACH system (direct deposit) your account # is visible the first time you enter it. Next time you come back to the page most of it will be ****'d out. Any page in the system that sends sensitive information (bank account numbers, routing numbers, credit card #'s etc.) is full secured by Geotrust. Geotrust is one of the huge security providers on the Internet. Essentially what it means is as the data travels over the Internet it's all scrambled. The Class Creator system is further secured by Security Metrics, which means we are "PCI compliant" against hacking. At the bottom of the ClassCreator.com home page you can see our Geotrust Logo and our Security Metrics logo. Click the Security Metrics logo to see the date of our last full site scan and passing result. As a result of this type of security we've never had a single issue in our history. 2) All of it is available to some of the people here, but not all of it is available to all of the people here. It's kind of like Visa knowing what your Visa card # is. They know because they run the system. You use Visa anyway because you trust their internal procedures and people to not run off with your card # and use it. It's the same thing here. We've never had a financial issue in our history. 3) Accepting checks only is not likely to have a large impact on your reunion attendance. If people want to come and they can only mail in a check they probably will. Clearly it's more convenient for some people to use a credit card, but no I really don't think it's likely to affect your turnout very much. It's a lot more work for you though. 4) If somebody sends you a check that bounces you need to contact them to collect payment. 5) Collecting tax: At the top of this forum you'll see a search box. Type in the word "tax" and run your search. Several discussions have played out here regarding tax, non profit status, etc. You'll find a lot of great tips and advice from others there.
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Wednesday, January 19, 2011 at 11:13 AM - Response #2
One issue I learned about accepting checks is that tend to be lost in the mail. At the dinner, I had several people who claim to have mailed a check but we didn't include them in the head count for the catering. The next reunion I did, I made sure that everyone must have a receipt in order to attend. This avoiding some of the confusing about payments. Doing this online with online payment makes things so much easier for the planners and the site will keep track of those online payment for you which is one less thing you will have to deal with
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Wednesday, January 19, 2011 at 11:27 PM - Response #3
Randall "Randy" Brown Turnage wrote: One issue I learned about accepting checks is that tend to be lost in the mail. At the dinner, I had several people who claim to have mailed a check but we didn't include them in the head count for the catering. The next reunion I did, I made sure that everyone must have a receipt in order to attend. This avoiding some of the confusing about payments. Doing this online with online payment makes things so much easier for the planners and the site will keep track of those online payment for you which is one less thing you will have to deal with
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Wednesday, January 19, 2011 at 11:48 PM - Response #4
Jennifer Veith wrote: We(The Reunion Chair and myself, website Admin) had planned to have a Treasurer, and that we would utilize either the PayPal option (for dontaions) and/or the Class Creator payment plan. We had a couple classmates who were willing to be treasurers, set up and ready to open an account, but then they backed out, saying that they had concerns about having all the account info online, and giving out account info. They said that the bank encouraged them not to do this? Can anyone tell me: How much of the bank account info is visible in the admin section? (I want to be able to reassure them that it's all private, even to me and the Reunion Chair) How much of what is submitted to Class Creator is visible to people who work there? Will only accepting checks as payment affect our overall attendence? What if a check "bounces"? Do we need to worry about tax issues, and if so, how do we avoid that? Any other tips or suggestions would be appreciated!
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